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University of San Francisco
  • Position Number: 3542376
  • Location: San Francisco, CA
  • Position Type: Science - Library and Information Science

Associate Dean - Access, Instruction, and Research
University of San Francisco

USF Hilltop Campus

Job Title:
Associate Dean - Access, Instruction, and Research

Job Summary:
Position: Associate Dean - Access, Instruction, and Research
Supervisor: Dean, University Library
Division: Academic Affairs
Salary Range: $113,800 to $162,407

First consideration: November 1, 2022; start date flexible but not later than end of spring 2023


The University of San Francisco (USF) is a diverse, urban, Jesuit Catholic university with a global mission, committed to educating hearts and minds to cultivate the full, integral development of each person and all persons; pursuing learning as a lifelong humanizing and liberating social activity; and advancing excellence as the standard for teaching, scholarship, creative expression, and service.

The University of San Francisco and the Gleeson Library|Geschke Center are embarking on a new five-year strategic plan, with a key goal to make USF an extraordinary place to work. Our new Library Dean is committed to building a culture of opportunity and inclusive excellence, collaborative leadership and transparency, student success, and advancing antiracism and DEI through library collections and services. To that end, we are inviting applications for the role of Associate Dean for Access, Instruction, and Research (ADAIR) to join our vibrant team.

Reporting to the Library Dean, the ADAIR provides leadership, advocacy, and direction for the functional areas of Reference & Research Services, Access Services, and Library Instruction & Outreach. Along with the Library Dean and the Associate Dean for Collection Services (ADCS), the ADAIR is a member of the library cabinet and the Library Leadership Team (LLT) which consists of library cabinet, the 5 library department heads (Reference & Access Services, Instruction & Outreach, Special Collections & University Archives, Electronic Resources & Systems, and Metadata & Collection Management), and the Assistant to the Dean & Business Manager.

In partnership and collaboration with the Library Dean, the ADCS, and the LLT, the ADAIR shares in the responsibilities for strategic planning, general administrative decision-making, resource management, assessment, priority-setting, and development of policies for library operations. This position is an essential participant in the shared governance systems within the library and provides leadership in building a culture of innovation, collaboration, engagement and accountability to develop, promote and implement Gleeson Library|Geschke Center priorities. This position contributes to comprehensive, library-wide budget and fiscal reporting needs and assists the dean in coordinating the work of the library business manager.

Portfolio includes:
Access Services - including ILL, Course Reserves, Stacks Management, Circulation and Facilities
Instruction & Outreach
Reference & Research Services

Full Job Description:


In collaboration with reference and subject liaisons and university faculty, the ADAIR works across academic and co-curricular lines to build and maintain vital library public services. The ADAIR also supports the co-design and assessment of library curriculum. The ADAIR coordinates assessment and analysis of qualitative and quantitative instruction learning outcomes and uses these data, in collaboration with librarians, to continually support the delivery of outstanding library instruction, and facilitate data- and mission-driven improvements. This work is closely aligned with the goals of the library and university, specifically as it relates to USF's institutional learning outcomes. Administrative portfolio includes 10 librarians and 11library assistants within the above-named functional areas. These areas also employ approximately 10-15 student assistants depending on operational needs.

The ADAIR works closely with the ADCS to set and meet library goals, streamline workflows, and determine strategic priorities. Additional duties include hiring and training librarians; aligning development and grant writing priorities with library operations; participation in local and national professional organizations; service to the USF community; and other duties as assigned.


Administration, Coordination & Resource Planning (50%)

Provide vision and guidance, and in consultation with staff, provides direction to and collaboration between the Access Services, Reference & Research, and Instruction & Outreach units.

Stay current with and collaboratively supervise department head responsibilities for operations within their units, including borrowing and lending, course reserves, scholarship repository, liaison duties, in-person and online reference and instruction, and outreach that relies on both social media as well as in-person engagement.

Participate in all aspects of the library administration, including strategic planning; program review; budgeting; hiring, training, and supervising library staff; space planning; and developing and implementing technology to support library services.

Work with the University Library Cabinet to plan and manage library resources.

Proactively and creatively ensure the alignment of library access, reference, instruction and outreach goals with Schools' and College's curriculum, Student Life initiatives, and the USF community's research needs.

Manage library operations, in the absence of the Library Dean, and represent the University Library Dean at local, regional, and national meetings, as needed.

Advocate for open access initiatives, including open educational resources, which serve to increase information access and affordability for the USF community.

Actively seek grants and other alternative funding sources and work closely with library cabinet to further University Library philanthropic and grant-funding efforts.

Promote the development and continuous improvement of library programs, policies, and services.

Actively participate in USF and library strategic planning, implementation and assessment.

Lead and proactively support the professional development of all staff, particularly in the areas under direct supervision.

Support, mentor, and actively engage in the Librarian Career Prospectus (LCP) and librarian promotion processes.

Foster an atmosphere of innovation and collegiality.

Using a variety of assessment and evaluation methods, gather, collate, and synthesize assessment data from all areas of public services, including instruction, reference, access services; and draft and present data-driven narratives to stakeholders within the library and the campus and wider community.

Leadership & Communication (30%)

Promote shared governance and stakeholder engagement by working collaboratively and collegially with library shared governance structures (e.g., Library Advisory Council, Library Leadership Team).

Regularly communicate with library staff and leadership regarding issues, initiatives and activities within their respective units as well as areas where coordination and collaboration would benefit the organization.

Service & Community Engagement (20%)

Contribute to developing strategic communications, community engagement, marketing, and outreach programs through collaboration with members of the library community and campus communities.

Provide campus-wide leadership through collaboration with the other academic ADs and other constituencies.

Coordinate with USF associate deans, department chairs, academic faculty and other offices within the University to further the purposes and objectives of library programs and student success.

Partner collaboratively and creatively with USF units who share space in the library (e.g., Learning & Writing Center, Speaking Center, Thacher Gallery, CAS Adjunct Working Space, BASE Black Resource Center, Student Disability Services, ITS/ETS, USF Food Pantry etc.).

Works with staff to coordinate library facilities, maintenance and other space requirements with the President's Office, Registrar, Events Management, Facilities Management and others.

Provide leadership for developing and maintaining library partnerships with other USF departments and other academic libraries in the Bay Area.



MLS or equivalent degree

Minimum 5 years of full-time, progressively responsible experience in a library, preferably in a higher education setting

Combination of experience, service, and scholarship equivalent to appointment at USF's Associate Librarian rank, including evidence of outstanding professional competence; and service to the University, the community or the profession

Demonstrated knowledge or experience in at least one of the three department areas: Access Services; Instruction & Outreach; and/or Reference & Research

Strong interpersonal, listening, collaboration and facilitation skills

Commitment to USF's Jesuit Catholic mission

Demonstrated experience or interest in working with diverse groups, cultural humility and ability to support the advancement of DEI initiatives


Experience managing or leading a library program or service related to teaching or public services

Experience maintaining productive relationships with unions and negotiating in a unionized environment

Evidence of scholarly activity, research, or other creative work; experience/interest in promoting a workplace culture conducive to participation in the scholarly activity of relevant disciplines

Demonstrable critical thinking skills and an ability to lead simultaneously from a staff and student-centered perspective. Receptive to new ideas, able to integrate feedback in a productive manner and implement change with sensitivity and transparency

Experience selecting and implementing library technology

Experience managing large, complex organizations and budgets

Leadership Qualities:

The ADAIR provides collaborative, discerning, engaged student-centered leadership that aligns with the Jesuit mission of a greater calling to serve others. They have demonstrated success in advancing diversity, equity, and inclusion and in engaging students. The ADAIR is a leader who demonstrates:

Commitment to Mission: The ADAIR is strongly aligned with the Jesuit mission of working every day in the service of others, collaboration, and inspiring the world. The ADAIR has demonstrated ability and experience working with diverse faculty and students and cultivating an inclusive environment.

Leader for Equity: By practicing discerning listening, the ADAIR shows their interest in knowing deeply about others while simultaneously acknowledging their own social location, privilege, and power. The ADAIR leads with integrity, and promotes a more just and sustainable community. The ADAIR embodies the university library's mission to engage all people with curiosity and respect, and valuing all forms of diversity with behaviors, language, policies, and practices.

Innovation and Forward Thinking: The ADAIR has experience in the development and promotion of innovative strategies for library services, instruction, professional development and library curriculum, including strategies that take advantage of technology. The ADAIR is familiar with hybrid teams in an academic setting.

Engaged, Energetic, and Collaborative Leadership: The ADAIR is an energetic and effective agent of change. They have an ability to develop, lead and inspire a collegial and service-oriented team of staff and librarians. They embody a willingness to grow and develop as a campus leader and a commitment to cultivate that same growth in librarians and staff. They have or are willing to develop an understanding of unionized environments.

Expertise and Effectiveness: The ADAIR is a patient and generous mentor in their area of content knowledge, and they apply a deep understanding of their areas of responsibility inclusive of technology, operations, systems, budgets, history and trends, and best practices. They recognize and evolve with their field, upgrading their own knowledge and expertise through active participation in professional development opportunities offered at USF and beyond.

In order to better serve our Black-identified and Latinx students-who make up 15% and 21% of our undergraduate student body respectively-the University of San Francisco is seeking to hire a cohort of new faculty whose scholarship and/or community-engaged research and creative work focuses on the experiences of Black and Latinx communities, or antiracism, diversity, equity and inclusion more generally, and who have proven expertise and experience in mentoring Black, Latinx and first-generation students.

USF is entering into the second year of a faculty diversity hiring initiative; in the first year, 70% of new full-time faculty hires were faculty of color. Junior BIPoC faculty are invited to participate in mentoring, community building and peer to peer opportunities coordinated by the Vice Provost for Equity, Inclusion and Faculty Excellence. Faculty also enjoy peer support through affinity groups such as the Asian and Asian American Staff/Faculty Council, Black Community Council, LGBTQ Caucus and La Colectiva of Latinx Staff and Faculty. In addition, all new faculty have access to a free membership with the National Center for Faculty Development and Diversity and support from the Center for Teaching Excellence and the Center for Research, Artistic and Scholarly Excellence.

Additional Application Requirements:

Gleeson Library aims to work vigorously for freedom and justice for Black people and, by extension, all people. We acknowledge, respect, and celebrate differences and commonalities. We also acknowledge the roles our institution and many other academic libraries play, both historically and today, in the ongoing subjugation of Black people and the intersections between librarianship and systemic racism. We affirm that Black Lives Matter.

- Shawn P. Calhoun, Library Dean (June 2020 from the Black Lives Matter Statement)

Gleeson Library is committed to antiracism, diversity, equity, and inclusion (ADEI) and infusing these values in our work. Recent examples include the creation of an ADEI-focused collection development policy, creating community engagement guides, and teaching ADEI-focused learning outcomes. Gleeson Library believes that anti-racist work is an ongoing commitment - it is not something one can check off a list. Doing this work and grappling with our histories is uncomfortable, but that will not stop us from engaging with it or taking action, and learning how to do better along the way.

Special Instructions - Please include the following attachments:
  • Curriculum Vitae (CV)
  • Cover Letter
  • DEI statement of 250-500 words addressing the following: The University of San Francisco is an institution committed to social justice and to creating an inclusive environment for all. What initiatives or contributions in the area of DEI are you most proud of that exemplify your awareness and sensitivity towards promoting an inclusionary work environment? Please also briefly describe what you have learned working with diverse populations.
  • List of three (3) references

Full time

Pay Rate:

Salary Range :
$113,800 - $162,407 annualized; commensurate with experience

To apply, visit

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to "Change the World From Here." For more information, visit

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