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518514 - Assistant to the Dean and Human Resource Coordinator (Administrative Analyst/Specialist Exempt I)
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Position Number: 3507702
Location: Fullerton, CA
Position Type: Business - Human Resources

518514 - Assistant to the Dean and Human Resource Coordinator (Administrative Analyst/Specialist Exempt I)

Classificaiton: Administrative Analyst/Specialist - Exempt I
Department: Pollak Library Administration
Sub-Division: Pollak Library
Salary Range: $4,170 - $7,545 per month (Anticipated hiring range is $4,300 - $5,100 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The Pollak Library empowers and nurtures our academic community in the pursuit, discovery, and creation of knowledge. We strive to advance success of the academic community by providing access to an evolving collection, developing information literacy skills, creating innovative spaces, encouraging intellectual curiosity, and welcoming diverse perspectives. We are seeking an exceptional individual to join our team as the Assistant to the Dean and Human Resource Coordinator (Administrative Analyst/Specialist - Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under general direction, the Assistant to the Dean and Human Resource Coordinator supports the Dean of the Library. Manages workflow and performs and oversees an array of administrative operational and HR functions. Supports the mission and goals of the Library and the University.

Plans, organizes, manages and prioritizes the calendar, schedule, travel and itinerary preparation of the Dean and composes general communications. Independently performs varied and specialized administrative, analytical, and coordination responsibilities to support the Dean and the organizational operations of the library to meet programmatic and administrative goals. Independently performs research and participates in the planning, development, revision, implementation, and evaluation of policies and procedures and approaches to projects and priorities. Responsible for overseeing the day-to-day administrative operational activities of the office. Advises management on the impact of recommended or implemented policies and procedures from an operational and strategic perspective. Coordinates social, academic and fund-raising events in the library. Serves as the primary Human Resources coordinator for all staff and student assistant recruitments and is responsible for facilitating staff and student personnel actions and contracts. Works with the Library Department Chair and Associate Deans to facilitate faculty recruitments and faculty personnel actions/contracts. Monitors and ensures personnel actions are within CSU and Collective Bargaining Agreement procedures and policies. Works in collaboration with the Associate Deans and Human Resources, Diversity and Inclusion to obtain updates on payroll and human resources related regulations, policies and guidelines. Serves as a resource person for processing of paperwork. Drafts letters and creates spreadsheets. Serves as the Library time and attendance coordinator and monitors attendance files for Library faculty and staff. Compiles statistical information about the Library's collections and operations for multiple quarterly and annual campus and system-wide reports. Oversees the clerical duties of Library Administration student assistants. Serves as the Departmental IT Coordinator. Other duties as assigned.

Essential Qualifications:
Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience.

Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Preferred Qualifications:
Previous work experience with human resources issues in an academic work environment. Experience with time and attendance reporting and maintenance. Demonstrated knowledge of and experience with data analysis, research and reporting methodologies. Experience directing the work of others. Demonstrated competence in effectively presenting complex information in written and graphical form. Demonstrated competence in understanding, interpreting, developing and communicating procedures, policies, information, ideas, and instructions. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.

Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr.fullerton.edu

Application Deadline: Oct 13, 2022 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/518514/518514-assistant-to-the-dean-and-human-resource-coordinator-administrative-analystspecialist-exempt-i