Job Details

520399 - Assistant to the Dean (Administrative Analyst/Specialist-Exempt I)

Classificaiton: Administrative Analyst/Specialist-Exempt I
Department: Deans Office, College of Business and Economics
Sub-Division: College of Business and Economics
Salary Range: Classification Range $4,170 - $7,545 per month(Hiring range depending on qualifications, not anticipated to exceed $4,170 - $5,858 per month)
Appointment Type: Ongoing
Time Base: Full-Time
Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

About CSUF:
Standing on 241 acres at the heart of Southern California, the university was founded in 1957 and has grown into a population of over 39,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to Californias revolving work force needs. At California State University, Fullerton we strive for continual improvement of students, staff, faculty and administrators through orientations, training programs and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, Fullerton Arboretum, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.


Job Summary:
It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from a variety of career disciplines that share in the University's mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

About the Position:
The College of Business and Economics is committed to leading business education through the guiding principles of program quality, balancing theory and practice, and expanding our outreach and visibility. We create positive change by leveraging the curiosity, entrepreneurial spirit and diversity of our students. We inspire our students and other partners to transform the workforce through innovative, impactful instruction and research. We are seeking an exceptional individual to join our team as the Assistant to the Dean (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

The Assistant to the Dean provides executive-level support to the Dean of the College of Business and Economics. Responsible for providing agile, proactive, reflective, and highly skilled executive support functions in support of the Dean. Independently performs a wide range of high-level administrative, financial, analytical, and technical responsibilities to support the effective operations of the Dean's Office. Serves as the first point of contact for the Dean and independently determines the best course of action to handle inquiries. Oversees all aspects of the Dean's calendar and travel and stays current with the Dean's priorities for the college. Responsible for various complex, lengthy, and high-impact special projects and events for the Dean's Office. Provides effective interpretation of policy and procedures pertaining to the projects and related support. Ensures that each interaction with the Dean's office enhances Cal State Fullerton's reputation and expands its donor and supporter base.

Independently performs research and participates in planning, developing, altering, implementing, and evaluating policies, procedures, and approaches to projects and priorities. Establishes and oversees the document process in the Dean's suite to ensure clarity of roles and responsibilities. Composes general communications addressed to college staff, centers, and the CBE Leadership Team on behalf of the Dean. Works closely with academic department chairs and staff. Arranges monthly meetings with the Dean and the college Centers of Excellence and Programs. Guides management on the impact of recommended or implemented policies and procedures from a strategic and operational perspective. Addresses sensitive and complex matters brought to the Dean with diplomacy and discretion. Serves as the liaison between the Development staff and the Dean when assessing event dates, speaking engagements, donor visits, etc. Works closely with the college Development team to assist in reaching the College's annual fundraising goals. Works actively with the college Development team in scheduling development events with internal and external partners as they relate to the Dean's Advisory Board, Executive Council, golf tournament, mixers, and other development events. Develops effective professional relationships with senior management and key external constituents, including donors, alums, trustees, and vendors. Works closely with professionals and manages appointments with Executive in Residence and students. Co-leads the college commencement ceremonies. Coordinates the faculty performance evaluation process by following the Collective Bargaining Agreement. Exercises discretion and independent judgment in serving as an ambassador for the College of Business and Economics with senior officers, academic leadership, colleagues, and external benefactors. Plans and organizes Dean's events and takes minutes at meetings. Leads and coordinates projects per the Dean's request. Other duties as assigned.


Essential Qualifications:
Bachelors degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.


Preferred Qualifications:
Prior relevant work experience in higher education. Knowledge of University policies, procedures, organizational structure, and protocol.


Special Working Conditions:
Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator


Additional Information:
California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators and faculty thrive. Individuals interested in advancing the Universitys strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as Graduate Assistant, Teaching Associate, Instructional Student Assistant or a Student Assistant position.

Regular attendance is considered an essential job function.

Employee/applicant who submits an application for a position may be required to successfully complete job related performance test(s) as part of the selection process.

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr.fullerton.edu


Application Deadline: Feb 02, 2023 (9:00 PM)

Apply online at: https://careers.pageuppeople.com/873/fl/en-us/job/520399/520399-assistant-to-the-dean-administrative-analystspecialistexempt-i







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