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College Foundation and Advancement Specialist
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Position Number: 2538392
Location: Norwalk, CA
Position Type: Business - Accounting

College Foundation and Advancement Specialist

Salary: $59,787.96 - $71,906.52 Annually
Job Type:
Job Number: Foundation Specialist-21
Closing: 10/28/2021 11:59 PM Pacific
Location: Norwalk, CA
Department: Foundation Specialist-21
Division: Foundation

Description
Closing Date:
This position will close on October 28, 2021 at 11:59 PM (or when 150 applications are received, whichever occurs sooner).

College Profile
Cerritos Community College District is a comprehensive single-campus district located in southeastern Los Angeles County and serves approximately 22,000 students annually.

Department Profile
The Cerritos College Foundation is a 501(c)(3) organization that raises funds to support scholarships, programs, services, equipment needs, and capital improvements. The Foundation focuses on increasing donor support for Cerritos College through relationships with community members, alumni, internal constituents, businesses, and organizations.

Distinguishing Career Features

The College Foundation and Advancement Specialist provides senior-level administrative office support. The College Foundation and Advancement Specialist requires competencies such as the ability to use independent judgement, discretion, professionalism, knowledge, and interpretation of policies, procedures, rules and regulations necessary, implement required procedures for Foundation Board meetings, coordinate information gathering for reports and special studies, conduct research, and maintain the Foundation bookkeeping system.
Summary
Performs specialized administrative support duties, including (but not limited to) administration of office routines and systems, processing of financial transactions, facilitating Foundation Board of Directors processes, recording of specialized or technical notes, composing of original documents.

Job Duties

Essential Duties and Responsibilities

Performs technical and administrative support to the Executive Director involving application of knowledge of the functions and procedures of the Foundation.
Responds to inquiries and conveys information about programs and services provided by the Foundation and College. Interprets and conveys policies and procedures, referring difficult or sensitive matters to the Executive Director.
Sets up work routines to conform to business and academic calendars, then sequences work/project steps to conform to expected deadlines and/or time lines.
Assists with implementation of capital major fundraising campaigns. Prepares timelines, materials, contact lists, and correspondence.
Interprets and administers the policies, rules and regulations established by the Foundation Board of Directors including non-profit accounting controls as established by the Foundation and IRS non-profit regulations.
Takes notes and prepares minutes/recollections for Foundation Board proceedings. Oversees and participates in processing Foundation Board requests, directions and actions.
Receives telephone calls and visitors, screening callers, handling routine matters, providing information, or routing calls to administrators as necessary.
Schedules appointments and arranges meetings. Prepares schedules and informs participants, confirming dates and times.
Maintains financial systems for the Foundation. Receives and processes accounting transactions such as accounts receivable and payable, donor receipts, and disbursements.
Prepares documentation for the external annual audit of financial records and transactions.
Process payroll and benefit plans for Foundation funded employees.
Reconciles bank accounts for Foundation business activity and investments.
Reconciles ledgers and accounts. Verifies and posts income and expenditure information and account transfers.
Processes periodic interest transactions for income-earning and investment accounts
Reconciles cash accounts, fund balances, vendor, and specific balance sheet asset accounts. Reviews revenue and expense accounts. Classified or reclassifies accounting transactions into proper account classifications.
Provides logistics and other support to Foundation events. Works with external venues to secure dates, confirm costs, and setup requirements. Participates in communications to event participants. Purchases commemorative items, prizes, etc.
Works with other departments that are public and community relations based, to partner outreach events and share contacts.
Planning and execution of Foundation events.
Assists with the preparation of periodic newsletters.
May update and modify web site pages using established formats and standards.
Maintains currency of knowledge and skills related to the duties and responsibilities.
Performs other related duties as assigned.

Minimum Qualifications

Education and Experience

The position requires an Associates degree in business or related discipline and three years in an administrative support role with financial recordkeeping experience. A Bachelor's degree is preferred and may substitute for some experience.
Preferred qualifications:
Proficiency in QuickBooks. Proficiency in donor management software such as Blackbaud's Raiser's Edge, DonorPerfect, or similar systems to track donors, prospects and other constituents.

Supplemental Information

Knowledge and Skills

The position requires working knowledge of modern office practices, procedures and equipment, including filing systems, telephone techniques, and letter and report writing. Requires working knowledge of the operations, policies, procedures, and calendars of the College and Foundation. Requires working knowledge of Education Codes applicable to the area of assignment. Requires working knowledge of Roberts rules and the Brown Act governing Board proceedings and public meetings. Requires working knowledge of the requirements for donor gift processing and follow-up. Requires general working knowledge of human resources and payroll processes. Requires a working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, and special business and accounting software used by the organization unit. Requires sufficient math skills to perform financial and statistical record keeping. Requires sufficient knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence. Requires sufficient human relations skills to work productively and cooperatively with business partners and a diverse community population.

Abilities

Requires the ability to accurately take and records notes and/or meeting minutes/recollections. Must be able to learn, interpret, explain and apply knowledge of district and organization unit services, operations, programs, functions, special terminology used in the organization unit, and labor agreements to relieve others of a variety of administrative details. Requires the ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases. Requires the ability to plan events, organize and prioritize work, and meet schedules, timelines, and deadlines. Requires the ability to maintain confidentiality of private and sensitive information. Requires the ability to communicate with administrators, students, staff, and the community using patience and courtesy, and in a manner that reflects positively on the department and College. Requires the ability to work cooperatively and productively with others.

Physical Abilities

The position incumbent must be able to function indoors in an office environment engaged in work of primarily a sedentary nature. Requires ambulatory ability to sit for extended periods of time, to utilize microcomputers and peripheral equipment, accomplish other desktop work, and to move to various district locations. Requires the ability to use near vision to read printed materials. Requires auditory ability to carry on conversations in person and over the phone. Requires the ability to retrieve work materials from overhead, waist, and ground level files. Requires manual and finger dexterity to write, use a pointing device and keyboard at an advanced rate, operate microcomputer, and use other standardized office equipment, almost constantly requiring repetitive motions.

Licenses and Certificates

May require a valid driver's license.

Working Conditions

Work is performed indoors where minimal safety considerations exist.

Documents needed to apply:

Letter of Interest/Cover Letter
Resume/Curriculum Vitae
Unofficial Transcripts (Must show all coursework completed and conferral date of the degree)

** Please upload the documents needed to apply

It is the applicant's responsibility to provide copies of all transcript(s) verifying all educational degree(s) and/or coursework required for the position. Transcripts must be from regionally accredited institutions. A foreign transcript must be evaluated by a NACES certified agency. The website address is www.naces.org.

Application Procedures
Application materials must be submitted by the closing date. Applicants who need special services or facilities due to disability in order to apply or interview for this position must notify Human Resources at the time of application or at least 72 hours prior to the closing date or date of a scheduled interview.

Conditions of Employment
This is a full-time 12-calendar month Classified position.
Hours of employment are Monday thru Friday 8:00 am to 4:30 pm
Employment is to be effective as soon as possible following completion of the selection process.
Individual who is offered employment shall be required to obtain fingerprints for a criminal history clearance through the State Department of Justice and remit the required fee for processing the fingerprints (no fee if obtained at Cerritos College Campus Police Station), produce an original social security card, and submit negative TB test results (must be within the past four years or within the last 60 days if not previously employed in a school district in California) before employment.

Effective January 3, 2022, Board Policy 2905 will require mandatory COVID-19 vaccinations. Through December 31, 2021, the District requires all employees to submit either proof of full vaccination against COVID-19, as defined by the CDC, or regular negative COVID-19 testing results. Full policy details can be found on the website; Cerritos College - Chapter 2 - Board of Trustees

Proof of eligibility to work in the United States and signing of loyalty oath per Government Codes 3100-3109. Please note - the District does not provide for immigration sponsorships such as H1B Visas.

To apply, visit https://www.schooljobs.com/careers/cerritosedu/jobs/3221606/college-foundation-and-advancement-specialist

The District ensures that all qualified applicants for employment and employees have full and equal access to employment opportunity, and are not subjected to discrimination in any program or activity of the District on the basis of national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, veteran status, physical or mental disability, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. .