Job Details

College Promotions Specialist
Citrus Community College


Posting Number: 0600923
Position Title: College Promotions Specialist (448901-2021016-022021)
Posting Date: 02-09-2021
Closing Date: 03-11-2021
First Consideration Date:
Department/Division: Enrollment Services (School Relations/Outreach)
Funding: District Funded
Job Category: Classified
Assignment: Full-Time
Percentage Employee: 100%
Months per Year: 12
Work Days per Week: Monday through Friday
Work Schedule per Day:
Monday through Thursday:
8:00 a.m.- 5:00 p.m.
Friday:
8:00 a.m.- 4:30 p.m.
Work Shift for this Position (select all that apply): Days
FLSA: Nonexempt
Placement/Range: 39-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.)
Pay Rate: $4,808.12/mth ($27.74/hr) Salary listed includes a temporary 2% increase that expires on 12/31/23.
Benefits: The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only.

Optional Applicant Documents
Resume
Cover Letter
Other Document (s)
Transcripts
Licenses and Certificates

POSITION SUMMARY
Conducts student recruitment activities for college programs by coordinating, participating, and assisting in special events, community activities, presentations, and visits to schools.

ESSENTIAL DUTIES AND RESPONSIBILITIES
- Establishes an annual plan and schedule of recruitment and outreach activities and events designed to maximize contact with potential students. Works with faculty and staff to develop communications strategies for specific programs.
- Serves as a college representative and liaison to local schools, community organizations, business and government. Serves as a representative for college departments who want to communicate and promote their programs to prospective students and the community.
- Coordinates special events involving speakers, special topics, site selection, and support services. Arranges and sequences logistics and contracted services that support events. Prepares and delivers presentations to prospective students and organizations.
- Creates and designs original layout for promotional materials, taking into consideration the intended message, audience, and the need to integrate text, graphics, and artwork. Confers with other College staff to coordinate the production of printed materials.
- Prepares presentation materials that support public speaking engagements such as overheads, pictures, charts, and graphs.
- Participates in, and may coordinate and/or prepare certain aspects of newsletters and other internal and external publications describing events, activities, and giving feature stories.
- Conducts research of student and adult population demographics and interests to enhance presentations and optimize recruitment activities. Works with institutional researchers to identify and understand trends.
- Provides support to and may coordinate activities connected with grant proposals and when approved, promoting grant provisions and opportunities to faculty, staff, and students, especially those in special populations.
- Coordinates and conducts tours of the college campus. Identifies information needs and assembles and/or designs and produces materials suitable for public distribution.
- Participates in, and may coordinate fund raising activities that support special events, promotional materials, and publications.
- May perform data entry of internal and external scholarship awards.
- Performs other duties as assigned that support the overall objective of the position.

KNOWLEDGE, SKILLS AND ABILITIES
- Requires working knowledge of promotional and marketing communications principles, methods, and formats.
- Requires a working knowledge of, and skill at sequencing the logistics involved in organizing marketing/communications action plans, special events involving supporting activities, fund-raising and in-kind support, and producing promotional printed materials.
- Requires proofreading and editing skills to review educational and promotional materials.
- Requires a working knowledge of computer-aided office productivity tools including but not limited to, word and desktop publishing, graphics, internet and intranet web page editing programs.
- Requires well-developed language and writing skills to prepare professional materials and edit text to be suitable for communications.
- Requires sufficient English language skill to edit technical and policy copy for grammar, syntax, clarity, and content.
- Requires well-developed human relations skill to prepare and deliver formal presentations to diverse audiences, facilitate group processes, and interact and discuss technical information with a wide range of contacts throughout the District.
- Requires the ability to carry out the essential functions of the position.
- Requires the ability to learn, explain, and promote District programs and functions.
- Requires the ability to interpret and apply demographic and other institutional research for purposes of developing recruitment strategies.
- Requires the ability to identify, organize, and sequence activities that support marketing and communications projects.
- Requires the ability to develop promotional action plans to support grants and special programs.
- Requires the ability to conceptualize and prepare layouts for marketing materials.
- Requires the ability to work under deadline pressure and handle simultaneous projects.
- Requires the ability to access web site pages to edit and update material.
- Requires the ability to troubleshoot problems associated with production of graphics and web page images.
- Requires the ability to compose written copy from instruction, concept, or hand copy and convert to formats suitable for external distribution.
- Requires the ability to work cooperatively with diverse populations.

Minimum Qualifications: See Education and Experience below.

PREFERRED QUALIFICATIONS
-- Possession of a bachelor's degree.
-- Three years of public relations or marketing experience in an institution of higher learning.

EDUCATION AND EXPERIENCE
- An associate degree, or the completion of at least sixty (60) college-level semester units, and three years of public relations or marketing experience; or, in the absence of an associate degree, or the completion of at least sixty (60) college-level semester units, five years of public relations or marketing experience.

PHYSICAL ABILITIES
- Requires ambulatory ability to sit for extended periods of time and stand and walk to remote locations for intermittent periods of time.
- Requires the ability to lift and carry lightweight materials (under 20 pounds) on an occasional basis.
- Requires hand-arm-eye coordination to operate a personal computer keyboard at an advanced rate.
- Requires visual acuity to arrange materials, observe movements of people, and read letters and numbers.
- Requires auditory ability to project voice to large audiences, hear conversation, and carry on conversations in person and over the phone.

LICENSES AND CERTIFICATES
- Requires a valid driver's license.

For more information or to apply, visit: https://employment.citruscollege.edu/applicants/Central?quickFind=52066


About Citrus College:
Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.

Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.

Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.

Mission Statement
Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.

Accreditation
Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.

"CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER."
It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.

Special Instructions to Applicants:
Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.

Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.

Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.

We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.

All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.

About Transcripts:
--Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
--Official transcripts will be required at the time of the job offer.
--Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year.
--Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
--All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
--Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Procedure:
--A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview.
--Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
--Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview.
--Travel costs must be borne by the applicant.
--Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
--If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.







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